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New
technology is requested for one of three reasons:
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To
replace an existing piece of equipment per the acquire/ retire strategy
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To
provide a new mandatory capability for the college, department or staff
member.
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To
provide a new non-mandatory capability for the college, department or staff
member.
All
requests that are considered to be an upgrade or replacement for existing
equipment and capabilities are initiated through the Information Technology
department. All other equipment tied to "New Capabilities" and
projects are processed through the areas Vice President or Dean.
Hardware Budget and Acquisition
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The
Information Technologies Staff will work with area cost center heads and
Microsoft Systems Management Server to determine what equipment is scheduled
for upgrade.
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The
results of this study will be placed into a spreadsheet containing a
worksheet for each type of technology with a separate sheet for “Big
Ticket” items.
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At
this time the senior staff will submit requests for new capabilities as they
have been processed through the chain of command. The Senior Staff will then
prioritize these requests according to institutional priorities and
identified funding sources. The list will then be returned to the Chief
Technology Officer.
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The
Chief Technology Officer will finalize the acquisition list.
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The
Chief Technology Officer will finalize costs and vendors.
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The
Chief Technology Officer will submit these figures and associated to
Financial Services.
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The
Financial Services will prepare, advertise, and accept the TELP lease bid.
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Financial
Services will notify the Chief Technology Officer as to when the equipment
ordering can begin.
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The
Chief Technology Officer will order and deploy the equipment
Software
Budget and Acquisition Issue
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The
Information Technologies department will provide all toolbox software to the
campus.
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Requests
for software other than "Toolbox" software will be submitted
through the cost center head and prioritized according to institutional and
departmental priorities.
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These
requests will then funnel through the Chief Technology Officer to ensure
compliance with hardware/ software standards and purchasing contracts.
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The
order will then be submitted to the purchasing department for processing.
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Maintenance
costs for software deployed to the computer labs will be assumed by the
Information Technologies Department.
Non
Budgeted Requests
All
non-budgeted requests should be processed through the chain of command and
measured against institutional and departmental priorities.
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Toolbox Software: MS Office Pro 2000, Internet Explorer
For
Technology Help Call ext 4427
From Off Campus 508.854.4427
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