Staff
Peggy Tata, Manager
Phone: x4304
ptata@qcc.mass.edu
Kathy Uribe
Phone: x4401
kuribe@qcc.mass.edu
Carole
Coakley
Phone: x2756
ccoakley@qcc.mass.edu
Lu Costa
Phone: x7519
lcosta@qcc.mass.edu
Hours
Monday--Friday
8:00 am -- 5:00 pm
Room 220A
Mail Box # 11
Fax: 508 854-4208
Links
Payroll Home Page
QCC Intranet
Pay Info
ADP iPayStatements
http://www.payinfo.
state.ma.us
Additional Compensation for 01 Payroll |
| IMPORTANT PAYROLL DATES |
All RTE's and 03 new employee paperwork must be received in the payroll office by the employee's first day of employment. Employee information cannot be added to the attendance database until all paperwork is received, therefore, the employee will not be able to record their attendance on our EZ Labor system. The Payroll Office no longer accepts paper timesheets for 03 employees.
Supervisors -All 01 timesheets must be received in the payroll office, and all 03 attendance must be approved in the EZ Labor system by 9:00 am each Friday. *(see HOLIDAY below)
Employees - Please check with your supervisor for your timesheet submittal deadline within your department.
*HOLIDAY:
Due to the Thanksgiving Day Holiday on 11/26/09, we are requesting all 01 & 03 timesheets for week ending 11/28 be submitted and approved by 9:00 am on Wednesday 11/25.
We realize it may be necessary to anticipate hours for some employees. Please monitor this carefully so proper adjustments can be made on the next payroll if necessary.
November paydates are 11/13 and 11/27*.
*Delivery of checks will be delayed due to Thanksgiving.
Checks will available for pick-up at the Switchboard on Monday 11/30 until 2:30pm before being mailed.
Direct deposits will not be affected.
Paydates for Adjunct Faculty for Fall are:
10/02/09
10/16/09
10/30/09
11/13/09
11/27/09 *Delivery of checks will be delayed due to Holiday. Direct deposits will not be affected.
12/11/09
12/24/09
01/08/10
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| NEW ITEMS |
UPCOMING HOLIDAYS
Did you know that Thanksgiving falls on Thursday before a Friday pay day this year? Also, the 12/25/09 pay day had been moved to Thursday 12/24. Since this will impact the delivery of pay checks, we urge you to consider direct deposit for your pay. This will ensure that your pay is deposited into your bank account on each pay day without the delays that can be caused by weather or holiday closures. We encourage you to stop by either the Payroll Office or Human Resources, as soon as possible, to complete and submit a direct deposit form. There is a waiting period between submitting your form and the activation of your direct deposit, therefore, we suggest that you sign-up as soon as possible.
Paid Holidays for 03 Employees
Part time staff are eligible for 20 "holiday hours" per fiscal year, after 6 months of continuous service. These "holiday hours" can be utilized in 4 hour increments and only if the employee is regularly scheduled to work on any of the following legal holidays:
Independence Day
Labor Day
Columbus Day
Veterans' Day
Thanksgiving Day
Christmas Day
New Year's Day
Martin Luther King Day
President's Day
Patriots' Day
Memorial Day
It is extremely important that holiday hours are reported correctly in the EZ Labor System. You must select the "HOLDAY" code in the Earnings Code column located to the left of the Cost Center on the timesheet.
Reporting Bank Time Used (for 01 Employees Only)
If banked time is being used for Friday 11/27, please note it on the time sheet using the "BT" column if available, or the "AB" column with a notation of "Banked Time".
W-2 Announceement
As the end of the year fast approaches, we ask that everyone check their next pay check or advice to be sure that it reflects your current address as this is where your W-2 will be mailed. If a change of address is necessary, please notify the Payroll Office or Human Resources as soon as possible.
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| REMINDERS |
Direct Deposits for New Hires
If you recently submitted a Direct Deposit form as part of your new hire paperwork, please be aware there is a pre-note period before the direct deposit is activated. In most cases your first pay received will be in the form of a check and by the second paydate your funds will be direct deposited. Please see the "Procedure for Distribution of Pay checks/advices" under the "Reminders" section of this newsletter for information regarding receiving your paycheck without delay.
The biweekly printing of pay advices are suppressed for all new hires. When your direct deposit is activated, your pay advice can be viewed or printed via the PayInfo Website, please see "PAYINFO INSTRUCTIONS" under the "Reminders" section of this newsletter. If you do not know your User ID, please contact the Payroll Office.
03 Payroll Processing
As of January 1, 2009 all 03 payroll is processed biweekly on the State's HRCMS system.
If you work multiple jobs here at QCC, or if you are also employed at another Commonwealth agency, you will receive multiple checks or pay advices from HRCMS. Tax withholding and direct deposit information in HRCMS applies to ALL positions held within the State payroll system.
If you have elected to have an additional amount withheld for your federal and/or state taxes, or if you have multiple accounts for your direct deposit, we encourage you to contact the payroll office to discuss how your pay will be impacted by this change.
Go Paperless
If you have been taking advantage of the opportunity to view your pay advice via PayInfo, please consider taking a positive step to the next level, by eliminating the printing and mailing of a copy of your pay advice each pay period. By doing so, you will be helping QCC by saving the cost of postage and helping the earth by saving trees.
All you need to do is log onto the PayInfo website at https://www.payinfo.state.ma.us/PayInfo/Login.asp
Select the "Go Paperless" button which will automatically turn off the printing of the paper pay advice starting with the next pay period.
Of course, if there is ever a need for a paper copy of your advice, you can always print one from your computer or request one from Payroll and we will be happy to provide it for you.
PAYINFO INSTRUCTIONS
The Office of the Comptroller has developed a web-based application that allows employees paid by HRCMS (bi-weekly payroll) to access payroll remittance advice through the Internet at your convenience. You'll find that the payroll information is actually available on the Thursday the day prior to your payday!
To access PayInfo, go to www.payinfo.state.ma.us. The User ID is your unique employee ID, found on your HRCMS payroll remittance advice. The default password is your employee ID followed by the last 4 digits of your social security number. The system will then prompt you to change your password.
Remember, if you choose to print your PayInfo payroll remittance advice at the Office, your information will be at the printer until you pick it up. I hope you will find this web site a useful benefit.
03 Supervisors
If you are an 03 supervisor entering time for your employees via EZ Labor, please be sure to keep copies of the employees' signed timesheets in your office for a period of no less than 7 years in accordance with the Office of the State Comptroller's policy on Payroll Record Retention.
If your 03 employees are entering their own time and you have eliminated the use of paper timesheets, the software keeps an electronic record of the employees' submission, therefore, it is not necessary to have a signed timesheet on file.
RTE INFORMATION
When it becomes necessary to amend an RTE, please remember to use the back of the new RTE form. If you need to amend an RTE that was completed on the old form, please ask Human Resources for an amendment sheet to attach to the old form.
01 Additional Compensation Forms
Please be sure to include the Employee # on all Additional Compensation forms for the 01 payroll. Your Employee # can be found on your pay advice or supervisors can request a list of their employees' from the payroll office.
Clarification
For the purpose of this newsletter:
01 payroll refers to full-time benefitted employees.
03 payroll refers to part-time non-benefitted employees.
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In accordance with this year's strategic
initiative to optimize the use of technology for improved and cost effective
communication, this notice is being sent via email as the best means for
information sharing with students, faculty and staff. To ensure that payroll
announcements reach all impacted individuals, we ask that supervisors
request a QCC email account for all part-time 03 employees. The form is
available electronically from the QCC home page and can be found under
frequently used forms. Please contact Network Services if you have questions
regarding it's submission. |
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