Purchasing & Accounts Payable
Home Policies-Procedures Resources Travel JP Morgan	Contracts Bids

 

Note:  If you are a vendor seeking information on how to do business with the college, please click here.

The Purchasing Office strives to be a responsive and knowledgeable resource to the college. If you are a college employee and have questions related to your purchasing needs, the bid process, or savings opportunities provided to college employees as a result of purchasing group contracts with authorized vendors, then we are here to help!

 

Our normal office hours are:

 Monday-Friday: 8:00 AM - 5:00 PM

 

The Purchasing and Accounts Payable departments are located in Room B07A.

Staff

Purchasing

Juliana Esposito - Purchasing Manager - 508-854-4382

Rita Kennedy - Buyer I - 508-854-4336

Annette Tolle - Assistant - 508-854-7561

Accounts Payable

Amy MacArthur - Accountant - 508-854-4216

Karen West -  Accountant - 508-854-4563

Rosalie Fallavollita -  Assistant - 508-854-4378

 

Mission Statement

Mission Statement
The Purchasing Department's mission is to continually identify and incorporate innovative purchasing practices that will support the teaching and learning goals of Quinsigamond Community College.

Vision Statement
Our vision is to create customer satisfaction by providing value and efficiency to each request while maintaining the highest level of professional ethics and integrity, and adhering to College policy, state law, and sound business practices.

Goals

To fulfill its mission and vision, the Purchasing Department seeks to attain the following goals:

Provide useful and timely information and support to cost center heads for decision making relative to planning, implementation and assessment of their College operating budget expense budgets.

Procure all equipment, supplies, and services, consistent with the quality, quantity, and delivery requirements of the requesting cost center.

Encourage open competition among vendors through fair negotiation, competitive bidding and contract purchasing.

Encourage greater utilization of goods and services provided by businesses owned by women and minorities.

Foster fair, ethical, and legal trade practices, that develop a strong vendor community and promote public trust in Quinsigamond Community College.

Promote good working relationships with all faculty, staff, and students seeking procurement assistance by providing product information, assistance in locating sources of supply, and explaining procurement options..

Be sensitive to gender differences, diverse age groups, socio-economic levels, racial ancestries, ethnic heritages, and international cultures in the performance of daily activities.

Develop and implement operational procedures that provide the highest level of service, while adhering to state and federal regulations, laws, rules, policies, and procedures.

Seek to improve interdepartmental communication at all times.

STANDARDS OF CONDUCT GRATUITY POLICY

The Code of Ethics for the Purchasing Department directs that all employees of the Purchasing Department will decline personal gifts or gratuities in connection with the purchasing function. In an effort to clarify the meaning of this statement and dispel any perception that any Purchasing Department employee may be unfairly influenced, the following departmental policy applies:

An employee of the Purchasing Department staff cannot solicit or accept offers, gifts or entertainment or other favors from a vendor who conducts business with the College if the gift was offered to said employee while s/he was being paid by the College and performing the official duties of her/his office. This includes samples of products provided by the vendor. It is permissible to accept unsolicited "giveaways" of promotional items such as pens, calendars, ball caps, and similar items that are offered to all participants by vendors at trade shows or training meetings provided that no particular course of repayment is required as a condition to the receipt of the item, and if the aggregate value of such gifts from any single donor is of an economic value of less than $25.00 during any one calendar year. Accepting a meal paid for by a vendor should only occur when College related work is being conducted and the meal adds to the efficiency of the meeting. Employees involved in purchasing decision- making or contract administration are encouraged to adopt a very strict set of personal standards in their relationship with vendors.

 

 

If you have any questions, please e-mail purchasing@qcc.mass.edu.
If you have questions regarding invoices and/or payments, please e-mail
Amy MacArthur.