|Topic listing (alphabetical) - Links|
|About the College||Academic Affairs||Academic Calendar|
|Academic Freedom and Responsibilities||Accommodation and Non‑Discrimination for Persons with Disabilities||Accreditation|
|Affirmative Action/Equal Opportunity/Diversity||Alcohol and Drug Policies||Athletic Complex|
|Automated Teller Machine (ATM)||Bookstore||Bulletin Boards|
|Business Office||Children's School and Child Care Center||College Closing & Inclement Weather|
|College Services||Conflict of Interest||Consensual Relationships|
|Criminal Offender Records Information (CORI)||Dental Hygiene Clinic||Direct Deposit|
|Education Benefits||Emergency Assistance||Emergency Evacuation|
|Emergency Services and Campus Safety||Employee Assistance Program||Employee Benefit Programs|
|Employment Categories||Employee Personnel Files||Employment Policies and Procedures|
|Employment Status and Records||Enrollment and Student Services||Events|
|Facilities||FAX Guidelines and Procedures||Food Services/Catering|
|Freedom of Information and Public Records Law||Good News Report||Grievance and Hearing Procedure|
|HR/CMS Order of Deductions||HR/CMS Pay Advice||Human Resources Department|
|Immigration Law Compliance||Introductory Statement||Job Postings|
|Library||Mail Room||Media Services|
|Mission Statement||Monthly Payroll – Part time Employees||Network Services/Computer Information Systems|
|Notary Public||Non‑Retaliatory Action Notice||Non‑Solicitation Policy|
|On‑The‑Job Injuries||Parking||Paid Holidays|
|Paid Snow Day(s)||Personal Data Changes||Photocopy/Printing Services|
|Policy Against Gender and Sexual Orientation Discrimination||Publications at QCC||Purchasing/Centralized Ordering of Supplies and Services|
|Sexual Assault on Campus||Sexual Harassment||Smoking Regulations|
|Staff Development||Student Records||Tax Withholding|
|Violence in the Workplace||Welcome Statement||Workplace Contraband|
Given the nobility of our mission, we all play a vital role in supporting our students, no matter our function. We welcome you as a colleague and we count on you to lend your skill and talent, as well as a strong “can-do” attitude to help our students achieve success. We hope this handbook will be useful in helping you understand more about Quinsigamond. Ideally, it will supply you with the tools to discover all that you need to know to prosper and flourish here.
Please feel free to come to anyone - including me - with questions, issues and perceived challenges. One of the College’s seven strategic goals is a commitment to nurture, mentor and support the faculty and staff on whom we rely to execute our mission. Our success in strengthening and supporting you in your role serves in the end to strengthen and support the whole College.
are pleased that you have decided to join us; we will do what we can to ensure
your success. We who work at
Sandra Kurtinitis, Ph.D.
This handbook has been designed to help you become familiar with some of the practices, policies and benefits available to QCC employees. No handbook can provide all the comprehensive information you may need and therefore references to other resources and policies are provided where necessary. For additional information you may contact the Office of Human Resources.
The purpose of this handbook is to provide general information about the College. The handbook is not meant to be a contract nor to supersede or contradict any state or federal law, collective bargaining agreement or Commonwealth of Massachusetts Board of Higher Education (BHE) policy that pertains to any employees.
From time to time the policies and practices described in this handbook may change without prior notice to you. We shall make every reasonable effort to keep you informed of changes that may effect your employment with QCC. If you have any suggestions concerning this publication please feel welcome to forward your comments to the Office of Human Resources.
To mold a technologically literate, yet humane, citizenry, able to thrive, not just survive, in the world as global village.
Ideals supported by the
over 40 years,
The student body at Quinsigamond is as diverse as the communities from which it comes. Some are traditional age 18 year olds coming directly from high school. Others have been out of high school for two or three years and decide to return to improve their skills. There are others who have attained undergraduate and graduate degrees already and have decided to return to enhance their skills or gain new ones.
Quinsigamond students have family obligations as well as full and part-time
jobs. The college provides flexible
scheduling in most programs to help accommodate as many needs as possible. On-campus child-care is also available. In addition, the college has a number of
specialized programs designed to foster continued success. The
is one of twenty-seven colleges and universities in the
College offers academic programs not only during the Fall and Spring terms but
also during the Winter Inter-session and Summer I and II sessions. As the College has expanded to meet the
changing needs of the
Quinsigamond’s main campus
· Surprenant Hall/Hebert Auditorium
· Ahlfors Hall
· Athletic Center
College also operates a center in the heart of downtown
The College is accredited by the New England Association of Schools and Colleges (NEASC). Membership in the Association indicates that an institution has been stringently evaluated and found to meet high standards agreed upon by qualified educators. The College is also a member of the American Association of Colleges and the Colleges of Worcester Consortium. Individual programs of study are also fully accredited by various agencies. For a complete listing please refer to the College Catalog.
Academic Affairs is that branch of the College that oversees the delivery of all of the College’s educational programs. The College offers more than fifty degree and certificate programs, as well as a wide array of non-credit and credit offerings via the Center for Continuing Education. Within Academic Affairs are the following areas:
For more information about the College’s academic programs and courses of study please refer to the current course catalog.
The Division of Enrollment and Student Services provides potential and current students with a broad range of services to assist in the teaching and learning process. The goal of this division is to assist students in reaching their academic and career goals and to develop as individuals who can be successful in today’s global society. The division offers the following services:
This Division serves also as a resource for and works collaboratively with faculty and staff on a variety of topics.
The Business Office is responsible for College financial matters including payment of College expenditures, maintenance of all departmental and grants budgets, disbursement of funds for student loans, scholarships, financial aid and refunds, and payroll management and employee travel expense reimbursement.
This office also accepts payment of tuition, fees and parking fines.
The Human Resources Department is a source of information or referral for all employees. Among the services provided:
Information about many College Departments and Services is available on the QCC Intranet Resources site: http://www.qcc.mass.edu/qcchome/. Visit this site for Department and Office Listings, Employee E-mail Directory, Frequently Used Forms, Instructions and Manuals, HelpDesk Support, College Travel Reimbursement Guidelines and Technology Training.
Quinsigamond's physical education complex includes a swimming pool, gymnasium, saunas, exercise area, and locker room facilities. Membership is free for employees and students.
For more information about programs and building hours dial Ext. 4317.
Bank of America ATM is located in the lower level of the
Bookstore, located on the lower level of the
Cash, checks, and major credit cards are accepted at the Bookstore.
Employees receive a 10% discount (20% at special occasions) on many items except candy, textbooks, newspapers, and software (already discounted).
Hours of operation, including extended hours at the beginning of each semester, are posted on the website: http://bookstore.qcc.mass.edu
Boards are the property of
Quinsigamond Children's School consists of two preschool programs for children
2 years, 9 months to 5 years of age: Laboratory Nursery School‑half day
and Campus Child Care‑full day. Both are designed to provide a rich
learning environment for children of students, faculty, staff and the
School accepts applications from the community on an ongoing basis for its two
preschool programs. The Center is accredited by the
For more information about enrollment eligibility and fees call Ext. 4220.
Each year during the fall, the College distributes its most current information for cancellation of classes due to inclement weather. In the event classes and/or activities are canceled due to snow or other inclement weather the following procedures generally will be followed.
The decision to close the campus in each instance will be based upon the best information available regarding:
The decision to cancel classes will be made and conveyed to area radio and television stations and Telegram and Gazette City Line (508.792.9400, ext. 4224) at the earliest possible time -‑ usually by 6:00 a.m. of the day in question. You may also dial the college's Inclement Weather Line at (508) 854‑4545 or check the web site. The decision regarding evening classes will be made as early as possible before Staff members may also call their college voice mailbox (AUDIX) (508) 854-4555 and follow the prompts.
Information will be reported by:
Radio: WTAG (AM 580) TV: WCVB Channel 5
WSRS (FM 96) WBZ Channel 4
WBZ (AM 1030) WHDH Channel 7
WORC (AM 1310)
WXLO (FM 104.5)
WRKO (AM 680)
If classes are canceled only Assigned Non-unit Professional Staff and those Classified Staff designated as “Essential Personnel” must report to work. When classes are delayed all staff, except “Essential Personnel” who may already be at work, should report to work at the delayed start time.
QCC offers an academic program in dental hygiene thus we are able to provide basic dental services to our students, staff and the public for nominal fees. The clinic is open during the academic year offering the following services:
For appointment and Fee Schedule call (508) 854-4306.
On‑campus, DIAL 4444
Off‑campus, DIAL 1 (508) 854‑4444
These numbers may be used 24 hours a day, 7 days a week.
Campus Safety at QCC involves the entire community working together in an effort to provide a safe and secure campus environment. The department provides educational and safety programs for the campus community and is proactive in prevention and security. To fulfill this goal, the department seeks community involvement, encourages interactive relations and a combined police and community approach to problem solving.
Crime Awareness and Campus Security
In compliance with the Crime Awareness and Campus Security Act of 1990, the Department of Public Safety annually prepares a separate pamphlet for distribution to the college community.
You may schedule an event on campus up to a year in advance. Use the online form at www.qcc.mass.edu/qcchome (Frequently Used Forms) or call Ext. 4298 describing the event, location, time and contact person.
The College Schedule of Events is maintained on the QCC Intranet under the Office Listing/Events. It is also possible to determine if a room is available or not by accessing the Public Folder through MSOutlook (email software), then select Room Scheduling from the folder. The calendar will display confirmed room reservations. This information may help you in planning an event or activity. However it is advisable to verify with appropriate Administrative Services staff member(s) prior to making plans.
Following is a list of other rooms/areas of the College (not listed in the Public Folders) that may be reserved for college related events with the telephone extension for information:
College FAX machines are to be used for college business only and should be
FAX Procedures for Central FAX Service (Located in Mail Room)
College dining area is located on the lower level of the
Link to the menu via http://www.qcc.mass.edu/foodservicemenu/menu.xls
snack shop, located in the
The Food Services Department has banquet and catering services for events located on the QCC campus from coffee breaks to full service luncheons or dinners.
The department also offers special take home services such as baked pies during the winter holidays, Dinner Specials and other special orders. Announcements are generally made via campus email.
The Executive Office of Massachusetts Community Colleges publishes a “Good News Report” that is distributed to the Board of Higher Education as well as to each of the colleges and various other state agencies. The items submitted for publication may relate to faculty, staff, students, or administration activities on or off campus. This is an opportunity for QCC to do a little bragging. Employees are encouraged to share stories about activities (either on or off campus) in which the college or any member of the college community had a high degree of involvement by submitting the information to appropriate public relations staff.
In order to provide equal employment opportunities to College personnel, students and campus visitors the Office of Human Resources posts job vacancies on College bulletin boards located on the first floor of the Administration Building near the Office of the President, outside the HR office (Room 223), in the Facilities Department in the Athletic complex, in the Faculty Lounge (Surprenant) and on the QCC web site at www.qcc.edu.
The Alden Library, located in the
The library subscribes to several excellent full text periodical and reference databases through InfoTrac, EBSCOhost, and New York Times Online. The QCC Library is a member of the Central/Western Massachusetts Resource Sharing network (C/WMARS). As a result, QCC employees and students have easy access to over 1.4 million books via the C/WMARS online catalog.
A complete list of library services, hours, and resources can be found on the Library’s homepage: http://www.qcc.mass.edu/library
Library staff can help with setting up faculty reserves, ordering materials via interlibrary loan, acquiring materials for the permanent collection, and arranging for library instruction sessions.
The library’s online public access catalog and many of the electronic reference and periodical databases can be accessed from home or office. Directions for using remote access are on the Library’s homepage under “Off Campus Access”.
Outgoing college mail left in the mailroom after will go out the next business day.
Whenever possible, mail should be sent out at the bulk mail rate. Two hundred (200) or more identical pieces qualify for this considerably lower rate.
Unless an item is clearly marked on the outside with a College purchase order number, it is assumed to have no dollar value and is placed in the mailbox of the addressee. If you are ordering items of value and are paying for them personally, you should have them delivered to your home address. The College cannot be responsible for items that are ordered by individuals for personal use or are ordered without using College purchase orders.
Mailing labels for on-campus or outgoing mail are available from the Office of Human Resources for staff addresses and from the Registrar’s Office for student addresses. This information/service is provided only to authorized personnel.
Please note that when using campus mail services it is helpful if you use the addressee’s Box #, and also provide your own number for return response. The College Mail Box List is online at www.qcc.mass.edu/MailRoom. For more information or unique shipping needs call the Mailroom Ext. 4568.
For your personal convenience there is a
On occasion you may need to have your signature notarized for an official document. Several employees on campus are notaries. For referral contact the Office of Human Resources.
There is no charge for parking on the College campus. However there is a limited number of parking spaces and thus no guarantee that you will be able to find an available space. Parking is on a first come, first served basis.
Students and Visitors
Students and visitors are allowed to park only in the three large parking lots across from the gym and playing fields. Student parking decals are required and may be obtained at the Registrar's Office, the Bookstore or from the Office of Public Safety.
may be parked in the designated area near the Public Safety Office on the north
side of the
· Medical and handicapped permits are issued upon application to the Office of Disability Services
Public Safety staff enforce campus parking regulations. Violations may result
appeal or contest a violation you must submit a written appeal to the Parking
Clerk. Forms are available in the
Business Office located in Room 220A of the
Any vehicle parked in a fire lane may be towed at the owner’s expense. All campus roads are fire lanes, and any section of road not clearly marked as a parking space is considered a fire lane.
For a complete listing of the rules and procedures regarding parking on campus refer to the Quinsigamond Public Safety Department’s Parking and Traffic Regulations brochure. This information is also available on the Intranet site: www.qcc.mass.edu/safety
Self-service photocopy machines are located throughout the campus. These require a PIN # (not to be shared with others) that may be obtained from the Print Shop. Please limit use to as few copies as possible, preferably no more than 10 copies of an original page and no more than 5 originals. Larger jobs may be accommodated much more efficiently and economically at the Print Shop. Coin operated machines primarily for student use are available in the Library and in the lobby of Hebert Auditorium.
The Print Shop hours are Monday through Thursday, ( in the summer) and Friday, When evening classes are not in session the Print Shop closes at each day.
Walk‑in service: Small jobs needed quickly may be brought in between and and will be copied as promptly as possible, quite often as you wait but usually no more than 20 to 30 minutes.
Regular service: Allow 24 hours for most jobs, longer at busy times such as the beginning and end of each semester. Please consult with the Print Shop Manager on "special handling" jobs, e.g.; hand collating, punching, padding, etc.
Online service: You may submit your job using the for provided on the College’s Intranet site: www.qcc.mass.edu/qcchome and link to Frequently Used Forms.
Cost Centers must be clearly marked on the job order form. For budget reasons, the Print Shop stocks only 20# plain white paper. If you require colored paper, paper of a different weight, card stock, NCR paper, etc., you must supply the paper from your cost center. If your work is of an unusual nature, it is always best to consult the Print Shop staff before you place your order.
Copyright laws will be respected. Written assurances of permission must be submitted with material to be copied. Information and forms may be obtained in the Print Shop.
The college publishes a wide variety of posters, calendars, brochures, and reports:
* To publish information about an activity or event call the Open Door at Ext. 4285
For information about purchasing supplies and service contracts refer to the Purchasing Department Guide found at: www.qcc.mass.edu/Purchasing. In addition, you will also find information about employee discounts available to you and your family through vendors who contract with the College.
For information about purchasing computers or software or repair and service contracts contact Network Services at the Helpdesk or refer to the Intranet site: www.qcc.mass.edu/helpdesk.
The Facilities Department oversees the recycling program on campus. We encourage your participation in these efforts to support the environment. For your convenience blue recycling bins are available in many areas of the campus for disposal of paper. You may dispose of white or colored paper and a variety of paper products, however, please do not put books, magazines, newspapers, hanging files, cardboard, brown Kraft bags/envelopes in these bins. (Phone books are collected separately when new ones are issued.) A list of recyclable materials is available from the Facilities Department.
This office also publishes bimonthly listings of conferences, workshops and seminars as well as producing Visions, the Staff Development Newsletter. For more information call Ext. 4229 or visit the Staff Development website via the QCC Intranet: www.qcc.mass.edu/qcchome
Office of Network Services provides assistance with the purchase of campus
computer hardware and software. For
access to email and on-line computer services you must call this office. This department also provides Help Desk
support with your technical needs. The
For more information concerning use of College technical equipment please refer to the Acceptable Use Policy on the QCC web site and in the Employment Policies section of this handbook.
Convenient telephones are available near the dining area in the Administration building and Staff Lounge (Surprenant) for on campus calls only. Faculty and staff may use these phones to call their offices or other college extensions. Calls cannot be received on these phones.
on how to use college telephones should be directed to the Office of Network
Services or the college operator.
Under federal and state wage and hour laws employees are defined as exempt (salaried) or non-exempt (hourly). Hourly employees must be paid in accordance with these laws that provide for minimum wage and overtime rates. Salaried employees are exempt from these statutory provisions.
Full time hourly employees (also referred to as Classified staff) are, in most circumstances, members of the Association of Federal, State, County and Municipal Employees (AFSCME) bargaining unit with the exception of those hourly employees who occupy positions that are managerial or confidential.
Part-time, seasonal, and temporary employees may be salaried or hourly and may or may not be members of a bargaining unit depending upon the position. Part-time faculty, for example, are members of the Massachusetts Community Colleges Council/Division of Continuing Education (MCCC/DCE) bargaining unit.
In general part-time, seasonal and temporary employees are not eligible for employee benefits such as health insurance and paid leave. However, such employees of QCC may be eligible for certain benefits that are described more fully in the section on Employee Benefits.
files are the property of
An employee or designated representative may access the personnel file upon reasonable advance notice and only in the presence of the Human Resources staff. If you are interested in reviewing your file you may do so in the Office of Human Resources. If it is not possible to accommodate your request immediately a member of the HR staff will make an appointment for you to return at a time more convenient for both. If you wish to have copies of any document(s) in your personnel file, HR staff will accommodate your request within a reasonable time. Copies of a reasonable number of document(s) may be provided at no cost to you however large projects (more than 20 pages) and requests for multiple copies will be subject to a copying fee of $.20 per page.
It is important that you keep the college informed of any changes in personal data that may impact your employment. Please report (in writing) any change of address, phone, marital or dependent status, emergency contact, beneficiary designation, educational accomplishment or other relevant information to the Office of Human Resources.
QCC endorses the principles and standards of academic freedom and academic responsibility as generally and traditionally accepted in institutions of higher education. The college strives to promote public understanding and support of academic freedom and to adhere to procedures to assure academic freedom in colleges and universities. Institutions of higher education are conducted for the common good and not to further the interest of either the individual teacher or the institution as a whole. The common good depends upon the free search for truth and its free exposition. Academic freedom is essential to these purposes and applies to both teaching and research.
Academic freedom carries with it correlative responsibilities. A faculty member has the responsibility to his/her colleagues and the College community to preserve intellectual honesty in the faculty member’s teaching and research. Furthermore, the faculty member respects the free inquiry of his/her associates and avoids interference in their work.
A college or university teacher is a citizen and a member of a learned profession affiliated with an educational institution. When speaking or writing as a citizen he/she should be free from institutional censorship or discipline but should be mindful that the public may judge his/her profession and/or utterances. Therefore, an instructor should at all times be accurate, exercise appropriate restraint, show respect for the opinion of others and indicate when he/she is not a spokesperson for the College.
The Massachusetts Community Colleges recognize the multitude of barriers that confront persons with disabilities in access to both employment and education. Consistent with state and federal statutes that affirm and protect the equal opportunity rights of persons with disabilities, Quinsigamond Community College has adopted a policy of non‑discrimination and equal opportunity for otherwise qualified persons with disabilities. In all matters of employment, disabled persons will receive full and fair consideration.
We take constructive measures to ensure equal opportunity in all areas of employment, recruitment, selection, upgrading, opportunities for training and development, compensation, benefits and other terms and conditions of employment.
Necessary reasonable accommodations are afforded to any disabled employee to enable such otherwise qualified disabled employee to perform the essential functions of the job. Reasonable accommodations are afforded to disabled applicants for employment to enable them to adequately pursue a candidacy for any available position. Any reasonable accommodations provided are provided to the extent that such accommodations do not impose any undue hardship on the College in the conduct of operations.
All facilities may not be available and accessible at a particular time. However, the College conducts ongoing monitoring activities to ensure that all divisions or departments within the College are in compliance with the policy of providing reasonable accommodation to disabled students and employees.
Any employee or student who believes he/she has been a victim of discrimination due to a disability may initiate a complaint with the Affirmative Action Officer in the Office of Human Resources Ext. 2777 or Ext. 4415.
Policy on Affirmative Action, Non-Discrimination, and Diversity
The following specific policies are established:
The College prohibits all forms of discrimination on the basis of gender or sexual orientation. This prohibition bars all acts that have the effect of denying to any person equality of right, entitlement, benefit or opportunity by reason of such person’s gender or sexual orientation. Harassment by personal vilification is prohibited whenever based on a person's gender or sexual orientation. Any employee who believes him/herself to be a victim of gender or sexual orientation discrimination may initiate an informal claim or formal complaint procedures.
A grievant may discuss the concern or breach with the Affirmative Action Officer. If a student is involved, the Affirmative Action Officer may consult with the Vice President of Student Services in an attempt to resolve the complaint. The purpose of the informal process is to allow for any misunderstandings to be aired and to provide an opportunity for the grievant and the person alleged to have violated the grievant's rights to resolve the concern prior to a formal grievance.
When a grievant believes that he/she has been discriminated against because of race, color, religion, national origin, age, sexual orientation, gender or disability status, and the matter is not resolved informally, the grievant may within thirty (30) calendar days from the date the grievant knew or should have known of the alleged discriminatory action, initiate a formal grievance procedure by filing a grievance in writing with the Affirmative Action Officer. A student who believes that he/she is the victim of sexual harassment or any other form of discrimination may initiate a complaint not later than thirty (30) calendar days following the end of the instructional period when the alleged incident occurred. The grievance shall contain a statement of all known facts pertaining to the alleged violation and filed on the Affirmative Action/Equal Employment Opportunity grievance form, available from the Affirmative Action Officer.
Within fourteen (14) calendar days from the date the formal grievance is filed, the Affirmative Action Officer shall attempt to resolve the complaint through discussion with the grievant, the supervisor and other involved persons. If a student is involved, the Affirmative Action Officer shall also consult with the Vice President of Student Services. The Affirmative Action Officer may attempt to mediate the complaint to the mutual agreement of the parties and the Affirmative Action Officer. If such agreement is reached, it shall be reduced to writing and the Affirmative Action Officer shall notify the parties and the President of the closure of the complaint. If the Affirmative Action Officer is unable to resolve the complaint, he/she shall notify the parties and the President.
To file a formal grievance in writing, an employee may obtain an Affirmative Action Grievance Form from QCC’s Affirmative Action Officer in the Office of Human Resources, Ext. 2777/4415. The form must be completed and returned within thirty (30) days from when the grievant knew or should have known of the alleged discriminatory action or harassment. Filing a grievance in accordance with these procedures in no way abrogates the grievant's right to file complaints with the appropriate state and federal agencies or with the court. However, once the grievant initiates proceedings in any other forum, his/ her rights to proceed under the affirmative action grievance procedure are waived.
The serving and/or consumption of alcohol by students and employees is strictly prohibited on all College property, in College vehicles, and at all off‑campus College‑sponsored events. Exception: An event‑sponsoring group or its designated agent may submit a written request to the President (or his/her designee) seeking permission for an exception to this policy. To be valid, permission must be explicit, written, and issued in advance (7 days) of the event. At College functions where alcohol is available, State laws will be enforced. Use of College funds for the purchase of alcohol is prohibited.
Possession, Use, Manufacture, or Distribution of Drugs
(In conformance with the Drug Free Workplace Act of 1988):
Employees convicted of any criminal drug statute violation in the workplace must, within five days of said conviction, report it to the Director of Human Resources through written notification. The College, within thirty days of receiving such notice with respect to an employee who is convicted, will:
Information, Training, and Assistance
The College sponsors a variety of alcohol and drug education programs for students and employees. The College also provides an Employee Assistance Program administered by The Wellness Corporation and available 24 hours per day, seven days per week at 1‑800‑828‑6025.
public employees of the
employees are generally prohibited from having a direct or indirect financial
interest in a “contract” with a state agency.
These include agreements to provide goods/services. Employment also
constitutes a contract with the Commonwealth. Therefore, state employees are generally
prohibited from holding more than one paid position or contracting with a state
agency. The restrictions imposed by
Chapter 268A prohibits the most obvious kind of corruption, the taking of bribes and imposes criminal penalties on public employees who seek or receive payoffs or kickbacks and anyone who bribes or attempts to bribe a public official. In addition, Chapter 268A prohibits:
If you have any question about your circumstances and any actual or perceived conflict of interest you should contact the Office of Human Resources or visit the Ethics Commission web site: www.mass.gov/ethics
Under the policies of the Community Colleges, consenting romantic and sexual relationships between faculty and student, librarian and student, administrator and student, classified staff and student, or supervisor and employee are deemed unprofessional. Because such relationships interfere with or impair required professional responsibilities and relationships, they are looked upon with disfavor and are strongly discouraged.
The Massachusetts Public Records
Law (PRL) and the U.S. Freedom of Information Act provide the public with a
right of access to public information.
This right of access includes the right to inspect, copy or have copies
of records provided upon the payment of a reasonable fee. The Massachusetts Public Records Law broadly
defines “public records” to include all documentary materials or data,
regardless of physical form or characteristics, which are made or received by
any officer or employee of any
The most frequently invoked exemption and the one most pertinent to College employees is the privacy exemption. The first clause of this exemption restricts dissemination of employee medical and personal information that relates to an identifiable individual and is of a “personal nature.” Generally, medical information will be considered personal enough to warrant exemption. Personnel information however is exempt only if it is “evaluative” in nature. Therefore, it should be noted that public College employees have a diminished expectation of privacy in matters relating to their College employment.
The second clause involves
requests for information which implicates privacy interests but do not involve
personnel or medical records. In order
to qualify as a privacy exemption, the requested information must involve
“intimate details of a highly personal nature.”
For instance, examples of intimate details of a highly personal nature
would include information regarding marital status, paternity, governmental
assistance, family disputes and reputation.
College employees should be confident that
Employees who receive requests for information pursuant to the Freedom of Information Act or the Massachusetts Public Records Law should direct such requests to the Office of Human Resources.
complies with the Immigration Reform and Control Act of 1986 and is therefore
committed to hiring only
Quinsigamond Community College Information System has been designed and
developed to support and enhance information resources for the students,
faculty, and staff of
Violators of College policies are subject to disciplinary action, including but not limited to loss of computer and network access privileges. All actions may be appealed by the user according to the established College appeal process.
· Quinsigamond Community College may, at its own discretion, examine, move, or delete files, including electronic mail, for purposes of system maintenance or if the files are determined to be disruptive to the system or its users, intentionally or unintentionally.
Information System Acceptable Use Policy
The following activities are prohibited:
· Copying material bearing copyrights or patents without proper licensing or authority
Electronic Mail Policy
· Concealment or misrepresentation of names, ad dresses, or affiliations in electronic mail is prohibited.
· Use of electronic mail that is threatening, offensive or harassing is prohibited.
· Electronic mail is part of the business record of the College and may be inspected or subject to discovery in litigation and requests pursuant to the State’s Public Records Law or the Freedom of Information Act.
Prohibition on Viewing or Distributing Obscene Materials
Acceptance of Personal Responsibility
· The user is solely responsible for all materials viewed, stored, or transmitted from QCC‑based computers. QCC expects, however, that users will comply with all College rules and state and federal laws related to Internet use. Failure to do so may result in the suspension or revocation of a user's access privileges and disciplinary measures, including the possibility of civil and/or criminal liability.
Campaign Finance Law
Pursuant to Massachusetts Campaign Finance Laws, no governmental resources (including computers, fax machines, modems, printers and/or copy machines) may be used by any person, including a public employee, whether during work hours or after hours, to promote or oppose a political candidate or ballot question or to disseminate information that advocates a particular vote on a question or candidate. Further, in addition to the prohibition against political fundraising on State property, a public employee is prohibited from soliciting or receiving, directly or indirectly, any contribution for political purposes.
member of the community, under any circumstances, may use
Any user that violates this policy will be subject to disciplinary action. Further, inappropriate use, whether intentional or not, may result in civil and /or criminal liability, and/or violation of the Electronic Communications Privacy Act of 1986, the Family Educational Rights and Privacy Act, Massachusetts Wiretap and/or Privacy Laws, defamation, copyright and/or trademark infringement laws and/or sexual harassment and discrimination laws.
Authority to perform audit and discovery procedures may be given only by the President or the President’s Designee. Occasionally, to preserve system security and stability, it is necessary to perform actions that result in the loss of data or the removal of software. Whenever possible the user will be notified prior to any action taking place. However, if system security or stability is at risk, the action will be performed first and the user will be notified at the earliest possible convenience.
It is unlawful for a public employer to take any retaliatory action against an employee because the employee does any of the following:
In an effort to ensure noninterference with the educational activities and business operations of the College, solicitation by all private, profit and nonprofit organizations, agencies and/or individuals is generally prohibited but may otherwise be permitted as follows:
In order to preserve your rights under the Massachusetts Worker's Compensation law it is important that you immediately report any on‑the‑job injury to your immediate supervisor and the Office of Human Resources at Ext. 4355. For emergency assistance contact Public Safety immediately - Ext. 4444.
When an emergency occurs on campus, it should be reported to the campus Public Safety Office at Ext. 4444. Campus Police will respond to the situation and if outside assistance is needed, such as fire or police service, Public Safety will be responsible for contacting the appropriate outside assistance agency.
Emergency Phones are located in campus hallways and automatically dial Public Safety.
To Report a Fire
PULL THE NEAREST FIRE ALARM STATION
Fire Safety Plan for Non-Handicapped Students and Staff
· Students and/or other visitors in offices will be told to leave immediately and follow evacuation route.
· Staff located will immediately lock all desks, file cabinets, safes, storage cabinets, etc., shut any interior office doors, and close windows. The last one out, where practical, will leave lights on and make sure all corridor doors are closed and unlocked exiting via the evacuation route.
Fire Safety Plan for Handicapped Students and Staff
assault in any form is a criminal offense and will be treated accordingly. As
defined in the Federal Bureau of Investigation Uniform Crime Reporting System,
sexual assault includes forcible and non-forcible offenses. When an allegation of sexual assault
occurring on campus is made, the College will encourage the alleged victim to
pursue criminal prosecution under the
Sexual Harassment of a student, employee, or any other person in the College is unacceptable, impermissible and intolerable.
Sexual Harassment is a form of sex discrimination. It occurs in a variety of situations that share a common element: the inappropriate introduction of sexual activities or comments into the work or learning environment. Often, sexual harassment involves relationships of unequal power and contains elements of coercion, as when compliance with requests for sexual favors becomes a criterion for granting work, study, or grading benefits. However, sexual harassment may also involve relationships among equals, as when repeated sexual advances or demeaning verbal behaviors have a harmful effect on a person's ability to study or work in the academic setting.
For general purposes, sexual harassment may be described as unwelcome advances, requests for sexual favors, and other physical conduct and expressive behavior of a sexual nature when:
1. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment or education;
2. Submission to or rejection of such conduct by an individual is used as the basis for academic or employment decisions affecting that individual; or
3. Such conduct has the purpose or effect of substantially interfering with an individual's academic or professional performance and creating an intimidating, hostile, or demeaning employment or education environment.
Examples of conduct which may, depending on the circumstances, constitute sexual harassment, include: repeated offensive sexual flirtations, advances, or propositions, continued or repeated verbal abuse or innuendo of a sexual nature, uninvited physical contact such as touching, hugging, patting, or pinching, display of sexually suggestive objects or pictures jokes or remarks of a sexual nature in front of people who find them offensive, making obscene gestures or suggestions or insulting sounds, indecent exposure, the demand for sexual favors accompanied by an implied or overt threat concerning an individual's employment or student status or promises of preferential treatment.
It is also unlawful to retaliate against a student, employee, or any other person in the College for filing a complaint of sexual harassment or for cooperating with investigation of sexual harassment.
Any person in the College who is found to have engaged in sexual harassment is subject to discipline up to and including termination of employment or expulsion. All disciplinary proceedings will be conducted in accordance with applicable collective bargaining agreements and/or personnel policies.
When a student, employee or any other person in the College believes that he/she has been the subject of sexual harassment, the grievance process is a mechanism for redress. A grievant may seek recourse through informal efforts or by filing a formal grievance in writing. A grievant may obtain a Grievance Form from the College’s Affirmative Action Officer. This form must be completed and returned to the Affirmative Action Officer within thirty (30) days from when the grievant knew or should have known of the alleged discriminatory action. In either case, all grievants must contact the College’s Affirmative Action Officer before proceeding with the Grievance Procedures. If, however, this Officer is the subject of the sexual harassment complaint, the grievant may report a complaint to the supervisor of the Affirmative Action Officer. All reasonable efforts will be made to maintain confidentiality during the grievance process.
Massachusetts Commission Against Discrimination (MCAD) is responsible for
investigating and handling complaints of sexual harassment filed in the
Commonwealth. The MCAD is located at
No smoking is permitted within campus buildings per state law. Designated smoking areas have been provided near the Surprenant and Administration buildings. Given all that is generally known about adverse health effects of smoking and second hand smoke we believe it is in everyone’s best interest to maintain a “smoke free” campus. For those who wish to quit smoking there are resources available. Employees with health care benefits offered by the Commonwealth may refer to their plan benefit booklet for information about smoking cessation programs.
QCC will disclose information from a student's education records only with the written consent of the student, except to school officials who have a legitimate educational interest in the records.
The Family Educational Rights and Privacy Act of 1974 (FERPA) mandates the confidentiality of all college students' records and protects their privacy on campus from intrusion by anyone, including family members. Under certain circumstances FERPA permits disclosure of directory information without the student's consent: name, address, telephone number, dates of enrollment, degrees and awards received, full or part time status, and participation in college activities or sports. Social Security Numbers, academic standing (probation, dismissal, etc.) test scores, GPA and record of class attendance are protected.
Through the process of subpoena, courts may compel disclosure of student records information. However, FERPA dictates that the College provide the student with notice of its intent to comply with the subpoena in sufficient time to allow the student's attorney to block the subpoena if he or she wishes to do so. Given the various legal interests involved, faculty and staff are advised to forward any subpoena to appropriate college authorities for response. Inquiries about a student's academic performance should be referred to the Registrar's Office (4527).
Employees who travel and incur expenses on behalf of the College may be reimbursed for these expenses in accordance with QCC Travel Guidelines. Business related travel must be approved in advance. Before you incur any expense it is best to verify with your supervisor what expenses are reimbursable and what documentation will be required.
Detailed Travel Guidelines are available via a direct link at the QCC Intranet Resources site: www.qcc.mass.edu/qcchome. You will find the policies regarding reimbursement for lodging, airfare, vehicle rental, personal automobile use, meals, parking and any other travel related expenses. There are also guidelines for seeking the most economical rates when making reservations.
Should you have any questions concerning these guidelines, please contact Ext. 4360.
are prohibited from bringing a weapon to the College. Some examples of weapons are handguns, stun
guns, rifles, pellet guns, knives, mace, batons, and black jacks. Any employee who brings a weapon to any
campus of the College will be subject to appropriate disciplinary action.
This section provides a brief summary of the benefits available to eligible part time QCC employees. For more detail please contact the Office of Human Resources.
The Omnibus Budget Reconciliation Act of 1990 (OBRA) makes it necessary for all part-time State employees to be covered by a retirement plan. Part-time, seasonal, and temporary College employees (with limited exceptions) contribute 7.5% of their pay to the Deferred Compensation Plan. Participants enrolled under OBRA have a single investment option that guarantees interest income. Employees are immediately vested in account funds and may withdraw funds upon termination of employment. For more information refer to plan documents or contact the Office of Human Resources.
Employees who wish to seek professional support with a personal or family concern may contact a counselor through the Employee Assistance Program (EAP), managed by The Wellness Corporation. Services are offered to full and part-time employees as well as to family members, domestic partners, and retired employees. People may seek assistance from the EAP for marriage problems, family concerns, work-related issues, emotional distress, use of drugs and/or alcohol, and many other areas. Furthermore, you and your family may be assured that use of the EAP is confidential. For more information call The Wellness Corporation (24-hours a day, 7 days a week) 1 (800) 828-6025.
Adjunct faculty and part-time staff may qualify for tuition/fee waiver in QCC credit or non-credit courses. Faculty must have attained DCE seniority and must be currently employed as an adjunct faculty member of QCC. Other part-time employees must have completed one full year of service at the College from their original date of hire and must be an active employee in good standing with a minimum of 780 hours of work completed within the past twelve-month period. Benefit forms are available at the Office of Human Resources.
Eligible employees of QCC who enroll in any QCC courses, whether state funded or non-state supported, may do so without payment of tuition or fees. Only where QCC incurs a cost or fee for such courses will an employee be required to pay or contribute toward the cost. This benefit applies to employees only and does not extend to family members.
Additionally, no‑cost or nominal‑fee staff‑development opportunities sometimes exist for education, internal grants, training, seminars, developmental travel funding. Please check with the Staff Development Office in 267A or call ext. 4229 or for more information.
Federal and State Income Tax Withholding
The withholding of federal and state income taxes is both a legal requirement of an employer as well as a service to employees. The amount of an individual’s tax withholding depends upon the number of exemptions that he/she claims on the Form W-4. If you claim 0 exemptions a higher amount will be withheld for taxes than if you claim 1 exemption. When determining what number of exemptions, if any, that you might claim you should consider your tax liability for the previous year and/or consult with a professional tax/financial advisor. Staff in the payroll or human resources offices cannot provide this kind of advice.
You may change your tax withholding at any time. Any election will remain in effect unless you authorize a change in writing. However, employees who have claimed exemption from tax withholding must complete a new form every year.
Employees of the Commonwealth do not pay F.I.C.A. tax, however, employees hired after March 31, 1986 are required to pay the Medicare portion of the Social Security tax. (1.45% of gross wages.) The employer matches these contributions.
time staff will be eligible for up to twenty (20) “holiday hours” after
completing six months of continuous service.
This benefit is not applicable to adjunct faculty and there is no carryover into the next fiscal year. For more information contact the Office of Human Resources.
Part time staff may be eligible for paid snow days after six months of continuous service. On those days when the College is closed as a result of inclement weather, eligible employees receive their normal per diem compensation to a maximum of four (4) hours, and only if scheduled to work on the day in question.
This benefit is not applicable to adjunct faculty and there is no carryover into the next fiscal year. For more information contact the Office of Human Resources.
Most part-time employees are paid via the College’s internal payroll system once per month on the Friday that precedes the last Saturday of the month. The College contracts with ADP (Automated Data Processing, Inc.) to process this payroll. Deductions from payroll are noted on the Earnings Statement identifying Medicare Tax, State and Federal Tax withholding, union dues/fee (if applicable) and OBRA retirement plan deductions, referred to as 457B. (This number refers to the section of the Internal Revenue Code that applies to the plan benefits.) A copy of the ADP Earnings Statement is included with the Addenda. If you have any questions about salary or deductions contact the Payroll Office.
Employees paid through the Commonwealth’s Human Resources/Compensation Management System (HR/CMS) are paid bi-weekly, every other Friday. For an explanation of the items reported on the pay advice refer to the addendum at the end of this document.
With HR/CMS or ADP your pay will be deposited into the account(s) you specify. You may have your pay deposited into one or more accounts based upon your priority. If you wish to pay your mortgage to one account, your auto loan to another and have the balance of your pay deposited to your checking or savings account you may indicate this information on the direct deposit form. (Exemptions from direct deposit may be considered only upon demonstration of a hardship.)
IMPORTANT NOTE: Verify the accuracy of the bank/credit union transit number and account number. This information is printed on the pay advice. You may also contact your bank on the pay date to confirm the deposit. Many banks have automated telephone lines for this purpose.